You can organize a great office Christmas party by making a detailed plan of action in order to avoid any last minute disappointment.
Have you got a poisoned chalice of booking the Christmas party in the office this year? Many office employees usually look forward to this night, which automatically means that there is immense pressure to get everything right.
Tips on How to Organize Office Christmas Party
But you don’tneed to fear. Here we are providing a few tips on how to organize a perfect office Christmas party which everybody will surely remember for years.
Ponder Over as to How Many Persons Will Attend This Christmas Party
Numbers are really important, as it will decide about the size of the venue which you will be booking for the event. If you are aware of the budget for the event, then the numbers of all the people attending the party will assist you in determining what kind of party venue you should look for.
Consider the Tastes and Age Ranges of People Who Will Attend This Office Christmas Party
If you have experience of working with persons of different ages, then this entire thing would become somewhat tricky for you. However, if the age group is clear like all are above 45 or are under 35, then this may assist you in determining as to which of the venues will be best for the office Christmas party.
Start Your Search for the Party Venues
As soon as you get a clear picture from the research, consult your friends, co-workers or family to shortlist some party venues. To speed up things you can also visit the websites of these venues or, if it is possible, you can even visit them in person to have a much closer look.
Confirm the Costs and Availability
If you’ve finalized one which you like, ascertain whether it is available to you on the dates which are convenient to your business. If you are somewhat flexible on the dates, you can even book the venue early. You can also determine the cost-per-person.
Satisfaction of Those Who Are in Control
After this, you should consult the person who will be paying for the bills to see if he is satisfied with the venue and date. If you are completely responsible for the party, you can skip this step, but if you need to seek permission from the person responsible for the party costs, now is the proper time to do that.
Confirm the Numbers and Book the Venue at the Earliest
Once you get the go-ahead, it is time to do some quick work. Send the email to staff giving them details and also see how many people will be able to attend the Christmas party.
As you have the exact number of attendees with you, you can go ahead to book the venue for the Christmas party to avoid any disappointment at a later stage.
Arrange Proper Transport
If the people will leave for the Christmas party directly from the office, you will have to arrange for a coach, taxis or a minibus to get each person to the party venue. You should shop around a bit to get the best deal and ensure that everybody is properly accounted for.
Ensure That the Staff Has All the Required Details
Once everything is booked for the Christmas party, you should remind the staff about the details when the event’s time draws closer. You should ensure that each person knows that what actually will happen when and what they should bring along and do at this Christmas party.
Have Great Fun!
Although planning for an office Christmas party can be very stressful, as long as you get all the steps on how to organize office Christmas party above sorted out, everything else including the Christmas party will run smoothly. Use these tips and enjoy a great party!