Documentation is a vital aspect of any project. It comprises plans, blueprints, and requirements that are specified accurately to avoid any ambiguity in the process.
The same goes for construction projects. Construction document management becomes an indispensable part of the activity as it also serves as evidence to support any dispute claims.
There has been an irregular growth in the document management industry due to the outbreak of the pandemic.
During phases of lockdown, several vocations have reached a position of stalemate. It becomes immensely exhausting to physically document all stages of a construction project in such cases.
As a result, many Australian construction agencies and engineers have resorted to software for their documentation process.
The Different Phases in Documentation
There are multiple stages when it comes to documenting any activity. The same principle applies to construction documentation. They are broadly divided into 4.
1. Design Phase
The design phase is the primary stage of documentation. After establishing the initial design, all subsequent designs are cataloged clearly to exhibit the progress.
The differences in the designs of the design team and the main contractor are also showcased for future references.
2. Construction Phase
The next stage is construction. The construction phase involves all of the information that pertains to the actual construction of the building.
Resources that are required, preferred, and purchased are documented in this stage. It also gives financial insights regarding establishment to all parties involved.
3. Tender Phase
The tender phase is primarily intended for the contractors and subcontractors. It comprises initial public offerings, invitations, and audit details to all the stakeholders. This stage gives all parties a sense of security and inclusion.
4. Maintenance Phase
Maintenance is the final phase of the documentation process. This stage is performed after the construction has been completed.
It establishes the differences between designs that are worn-out and trending designs. It helps all stakeholders get an idea of maintaining the building post-construction.
Advantages of Documentation Software
Documenting the project at every step of the way is highly beneficial. It helps the developers establish clear goals and minimize the costs. It also helps to increase workplace efficiency.
1. Saves time
By using software to document a construction project, engineers and contractors save an ample amount of time which can be relegated better in the actual process of construction.
It is vital in cases of large-scale projects as it helps in the long run.
The software accurately tracks all the changes that take place during construction. It is vital to avoid any form of ambiguity as the document needs to reflect the actual functionality of the process. The software thus helps achieve this effectively.
As mentioned earlier, documentation is a crucial part of every project. Especially in cases of large-scale projects, it acts as evidence in cases of dispute claims.
Thus, it is vital to ensure that the document is verifiable and has accurately recorded the entire process.
As observed, construction document management is immensely easier with a plethora of benefits. The efficient performance of the software cannot be overlooked.
Many agencies in Australia are also leaning towards software for documentation. During the advent of the pandemic, all industries have taken a major hit in terms of the economy.
It is noteworthy to mention that the “virtual world” has indeed taken over physical employment as they are more efficient. Technology has taken over and it is evident in today’s scenario.
Alison Lurie is a farmer of words in the field of creativity. She is an experienced independent content writer with a demonstrated history of working in the writing and editing industry. She is a multi-niche content chef who loves cooking new things