Every now and then, it happens.
You set out to do a few things, but by the end of your day, you find yourself completely overwhelmed with tasks.
If this is a common occurrence for you, consider adopting a checklist system. It can help you stay organized and better manage your time. Here are some ways checklists improve efficiency:
1. They Address the Root Cause of Stress
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Stress comes from feeling out of control or overwhelmed by all that you have to do. When you are stressed, your mind isn’t able to process things as efficiently as it normally could.
A project checklist can help remind you what needs to be done and also provide a plan for getting everything done in an efficient manner without letting tasks pile up unnecessarily.
2. You Never Have to Miss a Deadline Again
When things slip through the cracks, it’s easy to lose track of time and deadlines will start creeping up on you faster than ever before.
Using a checklist can help keep things on schedule so nothing gets missed along the way. As long as your list is available at any moment, you can ensure that deadlines are met on time, like when you need to do a presentation.
3. You Can Focus on What’s Important
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When you’re working on a deadline, it’s easy to put off tasks that may not be as pressing right now but need to be finished eventually.
This often results in an overwhelming list of things to do and no clear plan of action for what needs to be attended to first. Using a checklist helps keep your priorities straight so nothing gets overlooked or forgotten along the way.
4. You Will Never Overlook a Task Again
Whether you have ADD/ADHD or just tend towards distraction, it’s easy to get sidetracked during both short-term projects and ongoing activities.
For example, an onboarding checklist template can help you stay focused by asking you to re-evaluate what needs to be done next instead of letting your mind wander off task every few minutes.
By forcing yourself to trace back through previous tasks and make sure everything has been completed, it’s easier to keep from forgetting an important step or activity.
5. You can Avoid Having to re-do Work
Repetition is time-consuming and boring two things that nobody wants in their life!
It’s easy to fall into a pattern that dulls creativity and prevents productivity from going full throttle. By using a system that forces you to think critically about what needs to be done at any given moment, it forces you to think outside the box and find a better way to do things.
When you first start using a new checklist, it’s a good idea to make a few copies so you don’t have to re-write everything from scratch each time.
As the list gets shorter from checking off tasks, simply cross out those that are no longer relevant. This helps keep your master list as short as possible without omitting anything important.
A master list of items is best kept on paper if possible. However, if you want easier access and convenience, you may want to check out Venngage. It’s one of the best platforms around, offering tons of high-quality checklist templates and samples for different purposes.
7. You Can Stay Mentally Alert
Mental fatigue is directly related to how much work you accomplish on any given day or week. By constantly switching focus between activities, it becomes easy for brain fog to set in and energy levels to drop.
A checklist helps you avoid this by giving yourself a mental break every time you check off an item on your list. This extra downtime helps you stay focused and alert for the rest of the day.
8. You Can Avoid Procrastination by Design
It’s easy to put off work that needs doing with endless distractions that seem more productive. A checklist can help provide a mental break from what you were previously doing by forcing you to focus on something else.
That alone will give your mind a breather and keep it from focusing on negative aspects of your life or task at hand.
It may even motivate you to get started so you don’t have to deal with those nagging thoughts any longer. If you’re moving anytime soon, consider making a packing checklist now.
9. You Can Feel More Productive by Erasing Mental Clutter
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When everything is running through your mind, it can be impossible to keep track of what’s needed now as opposed to later. This often results in two important things slipping your mind and tasks remaining unfinished.
A checklist helps minimize the mental clutter that comes with feeling overwhelmed because you don’t have a clear plan to deal with certain situations or activities.
It forces you to prioritize and figure out what needs to be done first instead of trying to do it all and forgetting something important along the way.
10. You can avoid forgetting something important.
In an age where technology makes everything simpler, it’s easy to forget about traditional methods which still work very well. When using a system and a daily checklist template, you’ll be reminded that some tasks are best completed manually.
However, don’t deny yourself the opportunity to make it automated. Check out Venngage today to find out more about creating effective checklists.